The employee master file will collect all necessary data for each employee. Allow with the basic personal information, the system keeps a complete yearly historical record of the employee.

• Address Information:

Information on the employee’s address can be entered.

• Social Insurance Number: (S.I.N.)

Based on the Governments S.I.N. verification formula, the system will make sure you’ve entered a correct number

• Birth Date:

The employee’s birth date needs to be entered into the system to make sure C.P.P. is calculated correctly for the employee.

• Pay Period:

A unique pay period must be entered for each employee. Currently the system allows for 10, 12, 24, 26, or 52 pay period.

• Hourly/Salary Rates:

For hourly employees, you can setup the standard regular and overtime rates. If more rates are required, an additional 16 rates can be setup on a per employee basis.

For Salaried employees, you can setup their salary and/or advance amount.

• Holiday Pay

Holiday pay is calculated for each pay cheque. Depending upon the unique percentage by employee, the system can either include the amount on the pay cheque or accumulate it until you decide to release the amount to the employee.

• Monthly Flag:

Depending upon the status of the monthly flag(Yes/No), the system will apply the monthly deductions to the pay cheque

• Pay Category:

An employee can be setup as either an hourly, salaried or commission person. Depending on the category, different information is tracked for T4 purposes

• E.I. and C.P.P. Exempt:

For each employee, you can exempt them from either E.I. or C.P.P. calculations. For example, the owner of the business may be E.I. exempt. The system will also exempt the employee from C.P.P. calculations once the pre-sent limit is reached.

• Advance:

As advance cheques are created for the employee, the system will track the total advance amount. When a pay cheque is created and the advances are deducted, this amount will automatically get reset.

• Start and Termination Dates:

A start date can be entered for each employee to help track seniority. Once a termination date is filled in by creating a record of employment form. The system will not allow any additional cheques to be created.

• Department

Each employee can be pre-assigned to a department there by allow you to track hours and wages

• Presr. Amount:

Depending upon the area you are with-in Canada, you may need to fill this amount in to help calculate the correct amount of taxes

• TD1 Form Net:

The amount needs to entered in for each employee. The federal tax calculation is based on this amount

• Adv. Cheque #:

This is the last cheque number issued for an advance to this specific employee

• PP Hours and Processed?

If you are a salaried or commission employee, you can enter in a default number of Pay Period hours. The default will be used by the system to E.I. calculation purposes

 Canadian Payroll Software
Email